SMAC Grant Panelists Needed
For grant programs in fiscal year 2019 (July 2018 – June 2019), the SMAC Board of Directors seeks panels of artists, arts administrators, arts volunteers, and arts appreciators representing multiple artistic disciplines from throughout the SMAC geographic region.
You may apply to serve on one or more of the following four panels, meeting dates will be posted soon:
Grant review panel dates for 2018-2019:
Art Projects / Art Legacy Projects Grant Review Panel
- Round I: August 18
- Round II: January 5
- Round III: April 13
Equipment & Facilities Improvement Panel
- Round I: September 8
- Round II: March 9
Arts in the Schools / Art Study Opportunity for Youth Grant Panel
- Arts in the Schools Round I: November 3
- Arts in the Schools Round II: February 16
- Art Study Opportunity for Youth: April 16
Individual Artists Grant Review Panel
- Round I: October 6
- Round II: February 2
- Please read the following section on Grant Panel Responsibilities (printable version available below).
- Read and sign our Conflict of Interest policy (link below).
- Download, print, or fill out a copy of the Grant Review Panelist Application (link below).
- Email your completed application, resume, and signed Conflict of Interest document to email@example.com or use the submit button below, or mail to SW MN Arts Council, PO Box 55, Marshall, MN 56258.
GRANT PANEL RESPONSIBILITIES:
About the Panel position:
- Term is one year.
- Appointments are by SMAC Board decision. The board seeks to find panelists from throughout the SMAC geographic region representing a balance of members with backgrounds in each of the artistic disciplines and representing artists, arts organizations, schools and the community at large.
About Panel meetings:
- Meetings are generally held on Saturdays at the SMAC office in Marshall beginning at 9:00 A.M.
- Meeting length is dependent on number of applications. Agenda will contain time recommendations.
- Breakfast, lunch, and beverages are provided by SMAC.
- Mileage is reimbursed at $0.545 per mile.
- Attendance is crucial (a quorum of five panel members is required).
- Panelists must notify staff well in advance if unable to attend.
About Panel responsibilities:
- Position is an active, working one.
- Responsible for understanding program goals and objectives.
- Panelists log-in to SMAC’s online grant system to read grant applications and do preliminary scoring based on the criteria for the particular grant program. Then they meet to discuss the applications, finalize their scores, and make a funding recommendation to the SMAC Board of Directors.
- Panelists must declare any conflict of interest at the beginning of each meeting. If a conflict of interest exists, the panelist must abstain from discussion and voting on that application.
- An individual cannot serve on the Individual Artist Grant Panel if they are applying for an Individual Artist Grant in that round.
- Panel only has recommendation powers. The SMAC Board of Directors makes final decisions.
- Panelists must agree not to discuss the recommendations of the panel to the board prior to the board action on those recommendations.
- Panelists are asked to volunteer to conduct site evaluations of funded projects. Admission (two tickets) and mileage are reimbursed.
Grant Panel Responsibilities
All panelists are required to read the Grant Panel Responsibilities above.
Printable version: Grant Panel Responsibilities
Conflict of Interest Policy
All panelists are required to read and sign the SMAC Conflict of Interest Policy.
Conflict of interests include:
- Any kind of financial relationship – sharing an employer, a recent or expected paid consulting situation between you and the applicant, any grant activities that would benefit you financially.
- Any kind of family relationship – SMAC defines family as “a spouse, domestic partner, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister”.
- A perceived conflict of interest – the applicant is either a friend or someone you don’t get along with, or there is some other situation where people might think that you wouldn’t be able to vote fairly.
You may also email your completed application (from above link) with resume and signed Conflict of Interest document to firstname.lastname@example.org, or mail to SW MN Arts Council, PO Box 55, Marshall, MN 56258.