SMAC Grant Panelists Needed

For grant programs in fiscal year 2020 (July 2019 – June 2020), the SMAC Board of Directors seeks panels of artists, arts administrators, arts volunteers, and arts appreciators representing multiple artistic disciplines from throughout the SMAC geographic region.

You may apply to serve on one or more of the following four panels:

Grant review panel dates for 2019-2020

Art Projects / Art Legacy Projects Grant Review Panel

  • Round I: August 17, 2019
  • Round II: January 4, 2020
  • Round III: April 18, 2020

Equipment & Facilities Improvement Panel

  • Round I: October 12, 2019
  • Round II: March 7, 2020

Operating Support

  • November 9, 2019

Arts in the Schools / Art Study Opportunity for Youth Grant Panel

  • Arts in the Schools Round I: November 2, 2019
  • Arts in the Schools Round II: February 15, 2020
  • Art Study Opportunity for Youth: April 21 (Tuesday Evening)

Individual Artists Grant Review Panel

  • Round I: September 7, 2019
  • Round II: February 1, 2020

Individual Artist with Community Collaboration Review Panel

  • Round I: September 7, 2019
  • Round II: February 1, 2020


  1. Please read the following section on Grant Panel Responsibilities.
  2. Read and sign our Conflict of Interest policy.
  3. Download, print, or fill out a copy of the Panelist Application pdf or word document (can also fill out online with form at the bottom of this page).
  4. Email your completed application, resume, and signed Conflict of Interest document to or use the submit button below, or mail to SW MN Arts Council, PO Box 55, Marshall, MN 56258.


About the Panel position:

  • Appointments are by SMAC Board decision. The board seeks to find panelists from throughout the SMAC geographic region representing a balance of members with backgrounds in each of the artistic disciplines and representing artists, arts organizations, schools and the community at large.
  • Once you have served as a panelist, you will likely be invited back to serve again in the future


  • Mileage is reimbursed at $0.545 per mile.
  • Breakfast, lunch, and beverages are provided by SMAC when appropriate.
  • Individuals serving on a grant review panel will receive a stipend of $75 in addition to their mileage reimbursement. *New this year*

About Panel meetings:

  • Meetings are generally held on Saturdays at the SMAC office in Marshall beginning at 9:00 A.M.
  • Meeting length is dependent on number of applications. Agenda will contain time recommendations.
  • Attendance is crucial (a quorum of five panel members is required).
  • Panelists must notify staff well in advance if unable to attend.

About Panel responsibilities:

  • Position is an active, working one.
  • Responsible for understanding program goals and objectives.
  • Panelists log-in to SMAC’s online grant system to read grant applications and do preliminary scoring based on the criteria for the particular grant program. Then they meet to discuss the applications, finalize their scores, and make a funding recommendation to the SMAC Board of Directors.
  • Panelists must declare any conflict of interest at the beginning of each meeting. If a conflict of interest exists, the panelist must abstain from discussion and voting on that application.
  • An individual cannot serve on the Individual Artist Grant Panel if they are applying for an Individual Artist Grant in that round.
  • Panel only has recommendation powers. The SMAC Board of Directors makes final decisions.
  • Panelists must agree not to discuss the recommendations of the panel to the board prior to the board action on those recommendations.


Grant Panel Responsibilities
All panelists are required to read the Grant Panel Responsibilities above.
Printable version:  Grant Panel Responsibilities

Conflict of Interest Policy

All panelists are required to read and sign the SMAC Conflict of Interest Policy.

Conflict of interests include:

  • Any kind of financial relationship – sharing an employer, a recent or expected paid consulting situation between you and the applicant, any grant activities that would benefit you financially.
  • Any kind of family relationship – SMAC defines family as “a spouse, domestic partner, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister”.
  • A perceived conflict of interest – the applicant is either a friend or someone you don’t get along with, or there is some other situation where people might think that you wouldn’t be able to vote fairly.

Grant Review Panelist Application
To print and mail in application, click here: Panelist Application pdf or word document
Otherwise fill out below and submit.

You may also email your completed application with resume and signed Conflict of Interest document to, or mail to SW MN Arts Council, PO Box 55, Marshall, MN 56258.